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Privacy Notice
as updated 5th September 2024

Topaz Dancentre Ltd customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Post

Topaz Dance Centre, Heald House, Heald Street, LIVERPOOL, L19 2LY, GB

Telephone

0151 427 9906

Email

topazdancentre@gmail.com
 

What information we collect, use, and why


We collect or use the following information for student education and welfare:

  • Names and contact details for students/children

  • Names and contact details for carers

  • Gender

  • Pronoun preferences

  • Date of birth

  • Dietary requirements (including vegetarian, vegan, gluten free and halal requirements)

  • Payment details and financial information including transactions

  • Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)

  • Attendance and reason for absence data

  • Exam results and qualifications

  • Information relating to compliments and complaints

We also collect or use the following information for student education and welfare:

  • Health information

We collect or use the following information for disciplinary investigations or to prevent, detect, investigate or prosecute crimes:

  • Names and contact details for students/children

  • Names and contact details for carers

  • Gender

We collect or use the following personal information for dealing with queries, complaints or claims:

  • Names and contact details

  • Address

  • Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)

We collect or use the following information for information updates or marketing purposes:

  • Names and contact details

  • Address

  • Marketing preferences

  • Photographs

  • Records of consent, where appropriate

We collect or use the following information to comply with legal requirements:

  • Health and safety information

  • Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)

We also collect or use the following information to comply with legal requirements:

  • Health information
     

Lawful bases and data protection rights

 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
 

Our lawful bases for the collection and use of your data


Our lawful bases for collecting or using personal information for student education and welfare are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for disciplinary investigations or to prevent, detect, investigate or prosecute crimes are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information to comply with legal requirements are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
     

Where we get personal information from

  • Directly from you

  • Parents or carers
     

How long we keep information


Records are kept for 2 years after leaving the dance school
 

Who we share information with

Others we share personal information with

  • Local authorities
     

How to complain

 

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to
the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

5 September 2024

Lawful Bases
Contact Details
Where from
How long
Sharing
How to Complain
What info and why
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